Limited Company Letterheads

You need to take care to get your letterheads correct from the start. This could save you the time inconvenience and expense of having to have them reprinted at a later date.

It is always open to you to include extra information, designs or logos on your letterheads if you wish but there are five simple rules regarding what must be on your letterheads. These are:

  1. The Company name.
    This must appear EXACTLY in the form in which the company is registered at Companies House. No abbreviations or additions are allowed. If you have a trading name this can also appear providing the company name is on the letterhead even if in the small print!

  2. The Registered Office
    This must be both shown and described as such. It is not good enough that the address is on the letterheads, the words registered office must be included. If you have a business address that is different from the registered office then you may wish to make the business address more prominent and maybe just have the registered office details in the small print. That is allowed.

  3. The Company Registration Number
    This must appear and be described as such. This requirement means that you must not have your letterheads printed until after the company has been formed and you know the company registration number.

  4. The Country of Incorporation.
    For most of our clients this means including the words “Incorporated in England & Wales”. Other options are:

    • Incorporated in Scotland

    • Incorporated in Northern Ireland

    • Incorporated in Wales

    This last option is for those companies who elect to transact all their business and legal documents in the Welsh Language.

  1. All or None of the Director’s Names

    This rule is to prevent a company showing the name of its reputable directors whilst at the same time omitting the names of less well regarded directors.

    The usual option is to not show any of the director’s names. This avoids the need to have new stationery whenever a director joins or leaves the company.

    However, where the directors have professional qualifications that are relevant to the business undertaken by the company they may wish to include their names followed by such designatory letters as they are entitled to.

For information of users:
This material is published for the information of clients. It provides only an overview of the regulations in force at the date of publication, and no action should be taken without consulting the detailed legislation or seeking professional advice. Therefore no responsibility for loss occasioned by any person acting or refraining from action as a result of the material can be accepted by the authors or the firm.